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Viewing your list of workspaces

Workspaces view lists the workspaces that you have access to. To display Workspaces view, in the Tonic heading, click Workspaces.
Workspaces view

How the workspace list is displayed

The workspace list contains:
  • Workspaces that you own
  • Workspaces that you are granted access to
If you have the global permission Copy any workspace or Manage user access to Tonic and to any workspace, then you see the complete list of workspaces.
The Permissions column lists the workspace permission sets that you are granted in each workspace. The permission sets include both permission sets that were granted to you directly as a user, and permission sets that were granted to an SSO group that you are a member of.
Child workspaces always display under their parent workspace. You can only see child workspaces that you have access to. If you have access to a child workspace, but not to its parent workspace, then the parent workspace is grayed out. You cannot select it.

Filtering the workspace list

You can filter the workspaces based on the following information:
  • Name - In the filter field, begin to type text that is in the name of the workspaces to display in the list.
  • Owner - From the Filter by Owner dropdown list, select the owner of the workspaces to display in the list.
  • Database type - From the Filter by Database Type dropdown list, select the type of database for the workspaces to display in the list.
  • Generation status - In the Generation Status column heading, click the filter icon. Check the checkbox next to the generation status values for the workspaces to display in the list.
  • Tags - In the Tags column heading, click the filter icon. By default, the workspaces are not filtered by tag, and all of the checkboxes are unchecked. To only include workspaces that have specific tags, check the checkbox next to each tag to include. To uncheck all of the selected tags, click Reset Tags. When you filter by tag, Tonic checks whether each workspace contains any of the selected tags.
  • Permissions - In the Permissions column heading, click the filter icon. You can check and uncheck checkboxes to include or exclude specific permission sets. For example, you can filter the list to only display workspaces for which the Editor permission set is granted either to you or to an SSO group that you belong to. For users that have the global permission Copy any workspace, the Permissions filter panel also contains an Any permissions checkbox. By default, Any permissions is unchecked, and the list includes workspaces for which you are not assigned any workspace permission sets. To display all of the workspaces for which you have any assigned workspace permission sets, check Any permissions. If you filter the list based on a specific permission set, to clear the filter and show all workspaces for which you have any permission set, check Any permissions. To display all workspaces, including workspaces that you do not have any permissions for, uncheck Any permissions.
You can combine different filters. For example, you can filter the list to only include workspaces that use PostgreSQL and for which the generation status is Canceled or Failed.
Child workspaces always display under their parent workspace, even if the parent workspace does not match the filter.

Sorting the workspace list

You can sort the workspace list by name, status, or owner.
By default, the list is sorted alphabetically by name.
To sort by a column, click the column heading. To reverse the order of the sort, click the column heading again.
Child workspaces always display under their parent workspace. The child workspaces are sorted within the parent.

Workspace details on Workspaces view

Workspaces view provides the following information about each workspace:
  • Name - Contains the name and database type for the workspace. To view the workspace description, hover over the name.
  • Generation status - The status for the most recent generation job. To display the job details for the job, click the job status. To display more details about the date, time, and duration for the job, hover over the generation timestamp. If a job failed recently, you are given additional information about how long this job has been failing (the date of the first failure occurrence among a continuous series of failures).
  • Schema changes - Indicates whether Tonic has detected changes to the source database schema. If there are changes, the column shows the number of changes. Hover over the column value to display additional details, and to navigate to the Schema Changes page. See Viewing and resolving schema changes.
  • Tags - The tags that are assigned to the workspace.
  • Permissions - The permission sets that are assigned to you for the workspace.
  • Owner - The name and email address of the workspace owner.

Getting access to workspace tools and actions

Displaying the workspace management view

On Workspaces view, when you click the workspace name, the workspace management view for the workspace is displayed. The Privacy Hub tab is selected.
The Name column also provides access to a menu of workspace configuration options. When you select an option, the workspace management view is displayed, open to the view for the selected option.
Workspace tools menu

Options column

The last column in the workspaces list provides additional workspace options:
Options column and dropdown for a workspace

Actions menu for bulk actions

The Actions menu at the top left of the workspaces list allows you to to perform bulk actions on multiple workspaces. It is enabled when you check one or more of the checkboxes in the first column of each row. The Actions menu provides options for the selected workspaces.
Actions menu for selected workspaces
Last modified 4mo ago